A detailed position / job description is the starting point of a thorough hiring process. A position/job description informs the applicant of the essential functions of the position/job. The “essential functions” of the position/job are important since these are the functions that the employee must be able to perform to be considered a viable candidate for a position/job.
The following is an outline of a possible approach that can be used to create new descriptions or modify existing descriptions in your effort to comply with the position/job description aspects of the American Disabilities Act.
Position and Job Summary
Should answer the question “why does this position/job exist in the organization.” This should be a brief statement of the major components of the position, including:
- Essential position and job functions
- Purpose and objectives of these functions
- Key relationships
Position and Job Responsibilities
This should be a list of specific responsibilities that cover the various aspects of the position/job.
Required Education/Experience
The education and experience required should:
- Reflect the level that would be established to recruit for the position/job.
- Be the same for everyone in that position.
- Be consistent with position/job’s responsibilities
- Reflect what best fits the requirements of the position or what qualifications are necessary to advance to a higher position.
Required Skills
Skill needed should be listed on the position / job description. It may be also beneficial to include the frequency with which the skill is required.
Skill requirements can only be listed with the following caveats:
- The disabled employee has the right to request an accommodation.
- The organization has the obligation to provide an accommodation unless the accommodation poses an “undue hardship” or compromises the safety of disabled person or other members/employees.
Physical Requirements and Environmental Conditions
Document the physical capabilities required to perform the responsibilities (essential position/job functions) and the special environmental conditions that are inherent in the work area where the job functions are performed.
